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26 August 2024

NIH's retirement of automated Just-In-Time email notifications

NIH released NOT-OD-24-165 on 07/31/2024 - which informs the extramural community that the eRA system-generated email notification announcing the availability to submit Just-in-Time information for an application in eRA Commons will be retired as of October 1, 2024. This change has no impact on an applicant’s ability to submit Just-in-Time information upon request from staff at the awarding institute or center.

After reviewing feedback regarding the automated JIT email notifications, NIH has decided the automated JIT notification is being retired effective October 1, 2024. Below is the updated JIT Business process.

  • The automated Just-in-Time email, generated by the eRA system and sent to applicants for all applications that receive an overall impact score of 30 or less, will be retired effective October 1, 2024.
  • Official notification of the need for JIT material(s) will continue to be sent directly by NIH staff from the awarding Institute/Center to those who are required to provide the material(s).
  • The JIT link to submit the materials, when requested, will also continue to be available in eRA Commons until the application is awarded. The JIT link is accessed:
  • By SOs, on the Status Results screen by clicking on the three-dot ellipsis in the Application/Award ID column and choosing JIT from the dropdown menu.
  • By PIs, on the Status screen, by expanding a grant application and clicking the JIT link in the Available Actions column.

As a reminder, a request for JIT information is not a Notice of Award, nor should it be construed as an indicator of possible funding by the NIH. If you have any additional questions, contact the Grants Management Specialist assigned to your application.

The NIH Grants Policy Statement, Section 2.5.1 Just-in-Time Procedures, as well as resources on the eRA and NIH Grants and Funding webpages, will be updated to reflect this process update.

Resources

eRA Submit Just-in-Time (webpage)

To review the notice in full, click the link or paste this URL into your browser: NOT-OD-24-165: Retirement of NIHs Automated Just-in-Time Email Notification

For further Duke specific content on Just-In-Time, click the link or paste this URL into your browser: Prepare for post-submission and Just-in-Time | myResearchPath (duke.edu)

From The National Institutes of Health (NIH)