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Manage equipment and assets

Need assistance with managing equipment or assets?

Equipment and assets purchased on sponsored funds should be monitored, transferred, and disposed of or demolished according to institutional procedures. Depending on the type of equipment, researchers will need to work with various departments within Duke Financial Services, including:


Purchasing equipment and assets

Access the Procure goods and services page for guidance and resources on approved procurement methods, as well as the associated GAPs for purchasing and acquiring equipment.


Equipment monitoring and audits

Fixed equipment and movable assets may be subject to tagging, inventory, and monitoring in accordance with Plant Accounting procedures. GAP 200.040, Plant & Equipment Definitions, General Principles and Controls details asset tags and record keeping requirements for equipment and assets that fall in this category.

Plant Accounting conducts routine equipment audits for all University departments. Access the Prepare for research audits and monitoring page for more information about Plant Accounting audits and other equipment audits


Equipment and asset disposal and demolition

GAP 200.040, Plant & Equipment Definitions, General Principles and Controls details the process for equipment disposal, demolishment, and transfers.

All surplus property, including computers, that were purchased with Duke funds or are considered Duke property must be processed through Surplus Property Asset Disposition Tool for tracking purposes. Access the Surplus and Storage Programs website for additional information.