Determinations regarding research personnel effort need to be made during proposal development, and then must be monitored and managed throughout the entirety of the project once awarded. Personnel effort should accurately reflect the time the individual spends on project activities, including but not limited to time dedicated to:
- Start-up activities and approvals
- Necessary trainings and regulatory oversight
- Identifying, screening, and enrolling participants (if applicable)
- Conduct of project-related activities and infrastructure
- Closeout activities
Effectively managing PI effort and all research personnel effort is critical to maintaining compliance with sponsor regulations and institutional policies. Effort allocations should be reviewed routinely to ensure changes are made in a timely manner. Access the following pages for more detailed information to ensure sponsored funds for research personnel are being applied and tracked in a compliant manner:
Sponsored project effort should be appropriately reflected in payroll for research personnel. To do so requires strong communication between research staff, grants and contracts administrators, and payroll representatives. Any changes to sponsored effort, cost sharing, or salary adjustments need to be communicated and updated in iForms with ample time to ensure payroll funds are being allocated appropriately. This also includes reduced FTE hours, leave of absence, salary adjustments, and appointments with the PDC or VA.
Access the Payroll requirements and special considerations page for additional guidance and more information on factors that may influence payroll.