ORCID

• If you do not have an ORCID, register to create a new one. Only complete this step if you have never registered before, otherwise you can create duplicate profiles. 
• If you're not sure whether you have an existing ORCID, you can find out by searching for your name at https://orcid.org/:

• If you already have an ORCID, confirm you can log into ORCID successfully and that your profile reflects your name variants (if applicable). 
• Having trouble logging in or need to merge duplicate profiles? See the ORCID FAQs for help. 

Benefit: enables your ORCID to display in your Scholars@Duke profile.

• Use OIT Self-Service to connect your ORCID to Duke's identity management system. This will make it available to authorized support offices across the university and allow it to be displayed in other Duke profile systems, like Scholars@Duke.

Benefit: automatically sync your publications claimed in Duke Elements to your ORCID profile which in turn feeds them to SciENcv. 

• Sign into Elements with your NetID and password. From the top menu bar, select the triple bars to open the main menu. Navigate to Settings and ORCID Settings under My Profile.

• On the ORCID Settings screen, you’ll find the Configure Connection box, which prompts you to connect your existing ORCID or register for a new ORCID. Clicking on the button will take you to the external ORCID site to authenticate or register.

• On the ORCID sign-in page, you can enter your information to link to Elements:

• Once you’ve signed in, you’ll be returned to Elements, where you can set your preferences for automatically claiming publications associated with your ORCID and for writing publications data from Elements to your ORCID profile.

   

• By default, Elements will be given read access to your ORCID profile (below), which will allow Elements to read the metadata records in your ORCID and match them against publications in its database searches. Read permissions do not mean that all publications in ORCID will be pulled from ORCID into Elements; it is a means to facilitating matching of database records. Manually entered publications in ORCID will not pass through to Elements unless they are matched with database records.

• If you want to allow Elements to write data to your ORCID profile, you can select the top check box and you will see a menu in which you can customize Elements’ access to your ORCID and ORCID’s access to your Elements profile (below). With this permission selected, Elements will send publication records that you have approved or added manually in the system to your ORCID profile. You can always adjust the privacy settings of your profile in ORCID, but be aware that allowing write permissions in the Elements-ORCID connector will display your work publicly in your ORCID profile.

• From this menu, you can see the options and descriptions of how to use each. Sending only published journal articles is the default, but you can also select to send other publications to ORCID. Each option is described in Elements.

   

• Once you’ve configured these settings, you can Run Sync of publications from Elements to ORCID (below).

• This will manually update your ORCID profile with your Elements publications. Your sync will enter the queue and you should see your publications in ORCID shortly thereafter.

  Questions about using Elements and ORCID? Contact: elements@duke.edu 

This step is only for researchers applying for NIH funding.

Benefit: meets the NIH requirement for submitting Common Forms Biosketch documents and Current & Pending (Other) Support documents.

• Create or confirm your eRA Commons account

Most NIH-engaged investigators already have eRA Commons credentials. If you are new to NIH or unsure whether you already have an eRA Commons profile, your grant manager can help you set up an eRA Commons profile or help you access your profile if you already have an account. 

• Log in to eRA Commons and enter your eRA Credentials (left navigation)

• Click Personal Profile (left navigation) 
  

   

• In the Personal Profile area, select Create or Connect Your ORCID iD. You will be redirected to ORCID to sign in to register if not already registered. 
  

   

• When redirected to the ORCID site, either sign in with your ORCID credentials or register to establish an ORCID iD. 
  

   

• Click “Authorize Access” to link your ORCID iD to your eRA Commons account. 
  

   

• Once redirected to the eRA Commons site, you will see your ORCID iD populated and linked in the Personal Profile area (left navigation). Congratulations! Your ORCID iD and eRA Commons are now linked!  
  

This step is only required for researchers applying for funding from Federal sponsors (NIH, NSF, DOE, DOD, USDA, NASA, etc.), but it is advisable for all researchers to setup this connection.

Benefit: meets the requirements for certifying Common Forms Biosketch documents and Current & Pending (Other) Support documents in SciENcv. 

Preparatory steps

• First you need to ensure you have a myNCBI account:  

Step-by-step instructions for accessing your myNCBI account (or for creating a new myNCBI account if you do not already have one) are located here.

• Your myNCBI account should be linked to your eRA Commons account:

Step-by-step instructions for linking your My NCBI account to your eRA Commons profile are located here. 

Linking your ORCID

• Log in to your NCBI account and click your user name/email in the top right corner of the banner.

  

• Select 'Account Settings' from the dropdown menu.

  

• Scroll to the 'Linked Accounts' section and click 'Add Account'

  

• Search for "ORCID" and select that option. Enter your ORCID login credentials. Your ORCID will now appear as an additional linked account.

  

  Setup SciENcv profile

• Scroll to the top of the 'Account Settings' page and click the 'SciENcv' option.

  

• Update your SciENcv 'My Profile' section. Click the “Edit” button to the right of the My Profile label.

  

• Enter any missing, required information in the pop-up box or change your display name or the position title already present if desired. Click Save.
• The information in your profile along with your ORCID iD will now automatically get populated when you start any new document (Biosketch, Other support, etc.). 

Congratulations! Your eRA Commons, ORCID, and My NCBI are now linked and SciENcv can generate NIH-specific forms under your identity!

NOTE: If you still don't see your ORCID when you create a SciENcv document, follow these instructions. 

To get help with these steps, email: sciencvhelp@duke.edu